Email templates for following up on unanswered proposals

proposal follow-up email template

Introduction to effective follow-up on proposals

Sending out proposals is a critical step in winning new business. However, it’s not uncommon for proposals to go unanswered. Crafting the perfect follow-up email can make all the difference in nudging a potential client to take the next step. Knowing how to follow up effectively ensures that your proposal remains top of mind, demonstrates your commitment, and opens the door for further discussions. Mastering the art of the follow-up email will help you increase your chances of securing new projects.

Rulebook of writing a follow-up email

Embark on this journey with us as we guide you through creating the ideal follow-up email. Here’s your blueprint

Subject line simplicity

Keep it straightforward and polite. The subject line should clearly indicate that you are following up on a previous proposal.

Sample of sincerity

Start with a warm greeting and a genuine expression of hope that the client is doing well.

Be concise

Briefly remind the client of your proposal and express your continued interest in the project.

Provide value

Highlight any key benefits or unique points of your proposal to reignite the client’s interest.

Invite further discussion

Encourage the client to ask questions or schedule a call to discuss the proposal in more detail.

Specific email templates for following up on unanswered proposals

Now, let’s dive into some meticulously crafted 'Email templates for following up on unanswered proposals' that will help you effectively re-engage with potential clients.

Template 1: Gentle reminder

Subject: Following Up on Our Proposal


Hi [Client's Name],

I hope this email finds you well. I wanted to follow up on the proposal we sent over on [Date] regarding [Project Name]. We are excited about the opportunity to work with you and are keen to hear your thoughts.

If you have any questions or need further information, please feel free to reach out. We look forward to your feedback.

Best regards,

[Your Name]

Template 2: Offer assistance

Subject: Need Any More Information?


Dear [Client's Name],

I hope you're doing well. I wanted to check in regarding the proposal we submitted on [Date] for [Project Name]. We are eager to move forward and are here to provide any additional information or clarification you might need.

Please let us know if there are any questions or if you would like to schedule a call to discuss the proposal further.

Thank you for your time and consideration.

Best regards,

[Your Name]

Template 3: Highlight proposal benefits

Subject: Re: [Project Name] Proposal Follow-Up


Hi [Client's Name],

I hope this message finds you well. I’m writing to follow up on the proposal we submitted on [Date] for [Project Name]. We believe our approach can bring significant benefits, including [Key Benefit 1] and [Key Benefit 2].

We would love the opportunity to discuss how we can help you achieve your goals. Please let us know a convenient time for a call or meeting.

Thank you for considering our proposal.

Best regards,

[Your Name]

Template 4: Request feedback

Subject: Your Thoughts on Our Proposal?


Dear [Client's Name],

I hope you're having a great day. I’m reaching out to see if you had a chance to review the proposal we sent on [Date] for [Project Name]. Your feedback is very important to us, and we are eager to know your thoughts.

If you have any questions or need additional information, please don’t hesitate to contact us. We look forward to your response.

Thank you for your time.

Best regards,

[Your Name]

Template 5: Second follow-up attempt

Subject: Follow-Up on [Project Name] Proposal


Hi [Client's Name],

I hope this email finds you well. I’m following up again on the proposal we submitted on [Date] regarding [Project Name]. We are very interested in this project and believe we can provide great value.

Please let us know if you need more information or if you would like to schedule a discussion to go over the proposal in detail.

Thank you for your attention to this matter.

Best regards,

[Your Name]

Template 6: Final follow-up

Subject: Final Follow-Up on [Project Name] Proposal


Dear [Client's Name],

I hope this message finds you well. I wanted to reach out one last time regarding the proposal we submitted on [Date] for [Project Name]. We understand that you might be busy, and we appreciate your consideration.

If you are still interested, we would love the opportunity to discuss this further. If not, we completely understand and hope to have the chance to work together in the future.

Thank you for your time and consideration.

Best regards,

[Your Name]

Conclusion: Mastering the art of the follow-up email

Following up on unanswered proposals doesn’t have to be stressful. With these templates, you’re equipped to re-engage with potential clients effectively and professionally. Remember, it’s all about being concise, providing value, and inviting further discussion. These elements will help you keep your proposal top of mind and increase your chances of winning new business.

By mastering the art of the follow-up email, you’re not just reminding the client about your proposal; you’re demonstrating your commitment and professionalism. So next time you need to follow up on a proposal, use these templates to ensure your clients feel valued and informed. Effective follow-up is key to securing new projects, and with these tools, you’re set to succeed!


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